Mayflair Foods works with student organisations, faculties, departments and other campus communities on partnerships, sponsorships and collaborations. Across the academic year, we receive requests connected to student events, faculty programmes, community initiatives, campaigns and other activities taking place within and around the university environment. We appreciate the work that students and campus leaders put into creating these experiences, and we remain open to conversations about how Mayflair can contribute meaningfully.
Because every partnership is different, there is no single format or model that applies to every opportunity. However, a clear and properly presented proposal makes it easier for us to understand the organisation involved, the purpose of the activity, the people it is intended to serve, the proposed timelines and the kind of partnership being explored. This guide is intended to make that process clearer for student organisations and campus communities considering an engagement with Mayflair.
Start With the Opportunity
A strong partnership proposal should help us understand what you are building and why it matters. Whether you are organising a student event, a faculty programme, a community initiative or another campus activity, the proposal should provide enough context for someone outside your organisation to understand the idea without needing a separate explanation.
It is helpful to include the name and background of the organising body, the purpose of the activity, the proposed date and venue, the expected audience, the major components of the programme and the kind of support or collaboration being requested from Mayflair. Where relevant, you can also explain what the partnership would look like for Mayflair and how the brand would be represented as part of the activity.
The goal is not to make the proposal unnecessarily long. It is to make it clear enough for the opportunity to be understood properly.
Who Is Making the Request?
Mayflair works with a range of recognised campus organisations, including student unions, associations, societies, clubs, faculties, departments and other organised student communities. The proposal should clearly state the organisation or body being represented and, where appropriate, provide the relevant institutional or organisational context.
This is particularly important where the activity involves a faculty, department or larger student population. A clear indication of who is organising the programme and who has authorised it gives everyone involved a better understanding of the partnership from the outset.
Use the Appropriate Official Letterhead
Campus partnership, sponsorship and collaboration proposals should be submitted on the official letterhead of the relevant student body, faculty or department. This helps us identify the organisation behind the request and provides a clear point of reference for the proposal.
Where an organisation has an established letterhead or official communication format, please use it when submitting the proposal. The intention is not formality for its own sake; it simply helps ensure that the request is properly represented and easier to process.
Include the Appropriate Authorisation
Proposals should carry the appropriate authorisation from the leadership of the relevant student body, faculty or department. Depending on the organisation and nature of the request, this may include the signature of the President, Vice President or another appropriate officer alongside the person submitting the proposal.
For faculty- or department-led activities, the relevant institutional authorisation should be reflected where applicable. This helps establish that the proposal represents an official request from the organisation or community involved.
Give the Partnership Enough Time
We recommend submitting partnership and sponsorship proposals at least two weeks to one month before the proposed activity. This gives the relevant teams enough time to review the opportunity and, where necessary, discuss the scope of the partnership, available support, branding, logistics, food requirements and other planning considerations.
Some opportunities require more coordination than others, particularly where Mayflair’s involvement extends beyond a simple contribution. Early conversations therefore make it easier for everyone to plan properly and set realistic expectations.
Proposals submitted less than two weeks before an event may be difficult to accommodate because of the time required for proper review and planning. Where a proposal is submitted more than a month in advance and a response has not yet been received, organisers may send a reminder as the event approaches.
Address the Proposal Correctly
Partnership and sponsorship proposals should be addressed to Mayflair Foods Limited.
Mayflair Foods Limited is the registered company and owner of the Mayflair brand. Using the correct company name helps ensure that proposals are properly received and routed to the appropriate team for review.
Send Your Proposal Through the Official Channel
All campus partnership, sponsorship and collaboration proposals should be sent to:
partnerships@mayflairfoods.com
This is the official email channel for partnership-related requests. Using the appropriate channel helps us keep these conversations organised and ensures that proposals reach the team responsible for reviewing them.
What Happens After You Submit?
Once a proposal is received, the opportunity is reviewed based on the information provided and the nature of the proposed engagement. Every partnership is considered within its own context. The type of activity, its purpose, the audience, the timing, the proposed role for Mayflair and the resources or contributions involved will all shape the conversation.
As a result, there is no single form of support that applies to every campus partnership. Depending on the opportunity, Mayflair may explore sponsorship, food support, event participation, brand collaboration, activation or another form of engagement that makes sense for both sides.
The first step is always to understand the opportunity properly.
We’re Open to Good Ideas
Campus communities are often where ideas begin. Students organise programmes, faculties create experiences, departments bring people together and communities develop initiatives around issues that matter to them. We recognise the effort that goes into making these things happen, and we are interested in conversations where there is a meaningful opportunity for Mayflair to contribute.
You do not need to have every part of a potential partnership perfectly figured out before reaching out. A well-presented proposal gives us the context we need to understand what you are trying to achieve and provides a useful starting point for the conversation.
A partnership proposal, after all, is more than a request for support. It is an introduction to an opportunity to build something together.
Before You Send
Before submitting your proposal, take a moment to make sure it clearly answers a few basic questions:
- Who is organising this?
- What are you building?
- Who is it for?
- When and where is it happening?
- What are you asking Mayflair to contribute?
- And what would the partnership look like?
When those questions are clear, the conversation becomes much easier for everyone involved.
Thinking About Working With Mayflair?
We would be glad to hear from you.
Please prepare your proposal, ensure it carries the appropriate authorisation and official letterhead, give us enough lead time, and send it to partnerships@mayflairfoods.com.
We look forward to learning about what you are building and exploring where Mayflair may be able to contribute.
Mayflair Foods Limited
Good Food, Always.
